The Benefits of Hiring a Freelance PA

  • CREATE MORE TIME– A helping hand when you need it most
  • SAVE MONEY– Only pay for what you need
  • NO GEOGRAPHICAL LIMITATIONS– On-line virtual services
  • A RANGE OF SKILLS, SERVICES & EXPERIENCE– A commitment to continuous personal development
  • FLEXIBILITY– From Ad Hoc to retainer contracts, you choose the level of service you require

An outsourced assistant takes the place of traditional permanent staff without the added salary costs such as holiday pay, pension and National Insurance or the need for office space and extra resources, with access to a wide skill set and flexibility which fits around the client.

Services can be provided on a regular, one-off or on a monthly retainer basis.

By contracting out administration tasks to Michelle at Ad Hoc Personal Assistant, clients can relieve the pressure by delegation, freeing up valuable time to concentrate on what’s important.

Quick Tips for Successful Time Management

It can be so easy to go off track each day and lose focus when you have lots of tasks to juggle, feel overwhelmed with your workload or simply don’t want to tackle certain jobs. Here are some quick time management tips which will help you to become more productive and use your time wisely.

Time Management
Are you making the best use of your time?

1. Get Organised

Create the right environment and tidy your work area. If your work space is in chaos, this can affect your performance. Set up an effective filing system and utilise workflow management tools and software to help you become more productive.

2. Prioritise Your Goals

Identify and set yearly, monthly, weekly and daily goals or desire outcomes. Always work on your most important and urgent goals. Create a ‘‘To-do list’’ at the beginning of each week and plan your days in advance. Go over your list and organise the things needed to accomplish them. As you accomplish these goals you will have great satisfaction crossing them off with a great big tick!

3. Identify Your Most Productive Time

Are you an early bird or night owl? We all reach our best efficiency at different times. Keep a mental note of your daily energy levels over a couple of weeks and use this to plan out when your productive periods are each day and when you need to take time out and re-energise.

4. Allocate Your Time

Schedule your week ahead. Set aside time each day of the week for regular tasks. For instance, file every Monday, do online banking every Wednesday, update your website and schedule your social media on a Friday, pop these must do weekly tasks into your calendar with a reminder.

5. Overcome Procrastination

Delete– does it really need to be done? Delegate –can the task be given to someone else? Do it now-don’t postpone an important task. Defer-if the task can’t be done quickly and is not high priority just defer it!

6. Avoid Interruptions & Distractions

Let your calls go to voicemail when you are working on a task requiring concentration. Limit your email by batching and prioritising your access in the morning, at lunch and at the end of your day. Set time aside to check your social media channels so you are not tempted to check each time your phone pings.

7. Take Care of Your Health

This goes without saying but often our own health and well being is the first to be overlooked. Get plenty of sleep. Take regular breaks. Eat healthy and get fresh air so you can refresh and focus on your work. Periods of time out away from your work can revitalise your mind and give you renewed energy and clarity.

8. Learn to Say No… Or Delegate

Everyone has their limitations. We simply can’t do everything, be assertive and recognise when someone else could pick up certain tasks.

You may find yourself saying, “I know I need to delegate more, but I can get things done more quickly if I just do it myself ” or “I’d like to delegate more, but I’d have to take the time out to train someone else to do certain key tasks.”

For repetitive tasks there is a long-term time-saving benefit if you can invest in the initial time to teach another person, delegation can add value to your business by leveraging resources and facilitating growth.

By following these simple time management suggestions, you should have more time and less stress to enable you to run your business more productively.

To find out how a Virtual Assistant can help your business, drop me an email hello@myadhocpa.com or visit my website www.myadhocpa.com

10 Tasks a Virtual Assistant Could Complete in 1 Hour or Less

There are hundreds of tasks you could potentially outsource to a virtual assistant. From admin to research, making phone calls or providing creative support. It can be difficult to estimate just how long some tasks can take but there are a number of quick jobs you could delegate to help you tick off your to-do list and free up your valuable to so you can concentrate on other areas of your business.

Check list
Check off items from your to-do list

Here are 10 Quick Tasks Which Will Help Reduce Your To-Do List

  1. Create a social media profile or business page.
  2. Design a new logo or other stationary items.
  3. Produce a number of image designs to use across social media platforms.
  4. Design or format word, excel and power point documents.
  5. Improve Search Engine Optimisation (SEO) and schedule automated blog posts.
  6. Distribute communications to existing or potential clients.
  7. Mail-merge and print letters.
  8. Design a customer survey.
  9. Carry out data entry to create a database.
  10. Research and obtain quotes for a product or service.

Ad Hoc Personal Assistant’s prices start from £17.00-£25.00 per hour depending on the type of task. Reduced rates are applied for larger blocks of time and for monthly retainer plans. Special rates can also be arranged with charities and not-for-profit organisations.

No obligation consultations and quotes are provided free of charge. So what are you waiting for? Give yourself the freedom to do what you love in your business and find out how you could delegate some of the other time consuming tasks to a Personal Virtual Assistant.

To find out how I can help your business, drop me an email hello@myadhocpa.com or visit my website www.myadhocpa.com

6 Ways to Live a Simpler Life and Make More Time for the Important Things

Life is simple quote

It’s taken me until I’m almost 40, but I’ve recently realised there are 6 key ways to live a simpler life and make more time for the important things.

  1. Less stuff is better. Remove clutter to create calm.
  2. Be organised. Use your calendar and notes on your smartphone to set yourself goals and make to-do lists.
  3. Learn to say no. You can’t do everything, prioritise what is really important.
  4. Do more of what makes you happy. Life is short, spend it doing what you enjoy.
  5. Slow down. Take your time, enjoy the moment. Practice mindfulness.
  6. Learn to move on. Change, accept, let go.

If you are self employed you can apply these fundamental strategies to your business. Reduce your workload and the amount of stuff you have to deal with by delegation, prioritising work and outsourcing some of the tiresome but essential tasks that must be taken care of to run your business.

Be more organised, there are a wealth of apps and software available on the market which could simplify your processes saving you time and hassle.

Learn to say no. Everyone has their limits. We simply can’t do everything, be assertive and recognise when someone else could pick up certain tasks.

We are here for a short time, make the most of it by doing more of the things you enjoy, remind yourself why you went into business and what you love about your job. Surround yourself with the type of people you like, work on the projects which give you most fulfillment, give yourself free time to have fun and make memories.

Sometimes we need to remember to slow down a little, take time to enjoy the little wins, congratulate ourselves. Give yourself time to unwind and relax, breath in the fresh air and appreciate the simple little pleasures in life, such as going home early, making time for family and friends, enjoying the weekends, walks in the countryside or just simply having more time to yourself.

We all have our personal struggles, it’s easier said than done, but when we can learn to move on from situations by either making certain changes to our situation, environment or reaction, accepting the past and letting go of uncertainties in a why that can best help yourself and the situation you are in then you will have more head space for the more important things in life.

When we live a simpler life, we improve our state of mind. With a clearer mind we create clarity which ultimately eliminates stress, improves well being and helps you perform better and achieve your life goals!

My mission is to help my clients achieve clarity and harmony in their work-life balance, save time and become more productive, because life shouldn’t be a struggle. We all deserve the freedom to do more of what we love, and love what we do.

To find out how I can help your business, drop me an email hello@myadhocpa.com or visit my website www.myadhocpa.com

Downtime & Productivity

Do more

There are several common causes of downtime in the office meaning it’s not always a productive place to be. By hiring a virtual assistant you can be sure you are only paying for the actual hours worked and not…

*Holiday & sick leave

*Training days away

*Coffee & lunch breaks

*Office chit chat

*Hardware problems & technical glitches

*Mobile phone and social media interactions

*General office interruptions & setbacks

VA’s charge an hourly rate and pride themselves on working hard to fulfil their client’s needs making every minute count.