INFORMATION WE COLLECT
Ad Hoc Personal Assistant collects “Non-Personal Information” and “Personal Information” in the categories described below.
Ad Hoc Personal Assistant will process information about your use of our website and services (“usage data”). The usage data may include
(1) the browser types and versions used
(2) the operating system used by the accessing system
(3) the website from which an accessing system reaches our website (so-called referrers)
(4) the sub-websites
(5) the date and time (so-called timestamp) of access to the Internet site
(6) an Internet protocol address (IP address)
(7) the Internet service provider (ISP) of the accessing system
(8) the geographical location of the user
(9) the page views and site navigation paths
(10) the pattern of the users’ use of the service with regards to timing and frequency
(11) any other similar data and information that may be used in the event of attacks on our information technology systems.
The source of the usage data is WordPress. We use WordPress statistics to collect information about how you use our site. We do this to help make sure the site is meeting the needs of its users and to help us make improvements, for example improving site search.
The usage data collected is needed to:
(1) deliver the content of our website correctly
(2) optimise the content of our website as well as any advertisement
(3) ensure the long-term viability of our information technology systems and website technology
(4) provide law enforcement authorities with the information necessary for criminal prosecution in case of a cyber-attack.
WordPress stores statistics and information about:
We also host a business page on Facebook, again we do not collect or store your personal information. For further information about the Privacy and Cookies Policy for Facebook click here
In order to process this information, we have obtained the user’s consent via the first-page Cookie banner and our legitimate interests are only for monitoring and improving our website and services.
Ad Hoc Personal Assistant may process information that you provide to us for the purpose of subscribing to our email notifications and/or newsletters (“notification data”). Our newsletter may only be received by the user if
(1) the user has a valid email address and
(2) the user registers for the newsletter shipping.
A confirmation email will be sent to the email address registered by a user for the first time for newsletter shipping, for legal reasons, in a double opt-in procedure. The confirmation email is used to prove whether the owner of the email address as the user is authorised to receive the newsletter.
When the user registers for the newsletter, we also store the IP address of the computer system assigned by the Internet service provider (ISP) and used by the user at the time of the registration, as well as the date and time of the registration. The purpose of the collection of this data is to legally protect Ad Hoc Personal Assistant by ensuring understanding of the possible misuse of the email address of a user at a later date. The personal information collected as part of a registration for the newsletter will only be used to send our newsletter.
The subscription to the newsletter may be terminated by the user at any time. The consent to the storage of personal data, which the user has given prior to the shipping of the newsletter, may be revoked at any time. For the purpose of revoking consent, a corresponding link for unsubscribing is found in each newsletter.
Ad Hoc Personal Assistant’s Cookies policy can be found here.
Enquiry data, correspondence data and customer relationship data
Ad Hoc Personal Assistant may process information contained in any enquiry you submit to us regarding our services and products (“enquiry data”). If a user contacts us via email or via a contact form, the personal information transmitted by the user is automatically stored.
The personal information may include:
(1) the user’s contact information
(2) the user’s name
(3) the metadata associated with the communication
(4) and information contained in communications between the user and Ad Hoc Personal Assistant
Such personal data transmitted on a voluntary basis by a user to Ad Hoc Personal Assistant are stored for the purpose of processing or contacting the user, managing our relationships with customers, keeping records of communication with the user, and promoting our products and services to customers. If users change their mind, they can click the unsubscribe link in those marketing emails to opt-out at any time. Or email email@example.com
Ad Hoc Personal Assistant may process information that the users post for publication on our website or through our services (“publication data”). On our website the users can post information in the following ways:
Embedded content from other websites
HOW WE USE AND SHARE INFORMATION
In general, the Personal Information you provide to us is used to help us communicate with you. For example, we use Personal Information to contact users in response to questions, solicit feedback from users, provide technical support, and inform users about promotional offers.
Legal purpose of the processing of personal data
We have put in place appropriate security measures to prevent your personal data from being accidentally lost, used or accessed in an unauthorised way, altered or disclosed. We have put in place procedures to deal with any suspected personal data breach and will notify you and any applicable regulator of a breach where we are legally required to do so.
RETAINING AND DELETING YOUR PERSONAL INFORMATION
The personal information that we process for any purpose or purposes will not be kept for longer than is necessary for the expressed purpose we collected it for, including for the purposes of satisfying any legal, accounting, or reporting requirements.
We will retain your personal data as follows:
In some instances, it is not possible for us to specify in advance the periods for which your personal information will be stored by us. In such cases, to determine the appropriate retention period for personal data, we consider the amount, nature, and sensitivity of the personal data, the potential risk of harm from unauthorised use or disclosure of your personal data, the purposes for which we process your personal data and whether we can achieve those purposes through other means, and the applicable legal requirements.
YOUR DATA PROTECTION RIGHTS UNDER THE GENERAL DATA PROTECTION REGULATION (GDPR)
If you are a resident of the EEA, you have the following data protection rights:
We respond to all requests we receive from individuals wishing to exercise their data protection rights in accordance with applicable data protection laws.
LINKS TO OTHER WEBSITES
We may update this policy from time to time by publishing a new version on our website. You should check this page occasionally to ensure you are happy with any changes to this policy. We may notify you of significant changes to this policy by email or by placing a prominent notice on our site. Significant changes will go into effect 30 days following such notification. Non-material changes or clarifications will take effect immediately. You should periodically check the Site and this privacy page for updates.
This website is owned and operated by Ad Hoc Personal Assistant.
DATA PROTECTION OFFICER
Our data protection officer’s contact details are: Michelle Harkness,
Borderstead, Moorhouse Road, Carlisle, CA2 7LU
Ad Hoc Personal Assistant is registered with the Information Commissioner’s Office.
Registration number: ZA517470 .
To view this record please visit https://ico.org.uk/esdwebpages/search